Special Project Manager – Community Cycling Event
Job Title Special Project Manager – BIKEnnale
Status Contract, five months
Salary To be negotiated
Hours Occasional overtime and flexible hours required
About the Vancouver Biennale
The VANCOUVER BIENNALE is a not-for-profit charitable organization that celebrates art in public space by building community and transforming neighbourhoods into an Open Air Museum, where art is the catalyst for learning, engagement, and social action. Our goal is to transform the urban landscape, creating globally inspired cultural experiences where people live, play, work, and transit.
The team at the Vancouver Biennale has been responsible for bringing some of the most iconic and ambitious public art projects to the city and its surrounding areas. Yue Minjun’s A-maze-ing Laughter, the monumental WOW Westminster by José Resende in New Westminster, and OSGEMEOS’ Giants on Granville Island are just some of our projects that have become inseparable parts of Vancouver’s visual identity. Consider joining our committed team to be part of our innovative, inclusive, and rewarding workplace.
The Vancouver Biennale invites applications for the contract position of Special Project Manager – BIKEnnale. If you: love cycling and enjoy sharing your love of cycling, can organize logistics in your sleep, and can think quickly on your feet, this is the position for you. Our Special Project Manager will take the lead in executing a community event centered around cycling, education and public art: the BIKEnnale.
The BIKEnnale is a family-friendly and educational community cycling event to be held in June 2020. The cycling routes will be designed with safety education in mind and will include activity and refreshment stops at some of Vancouver’s most iconic public art pieces. This event will be one of many signature launch events for this year’s Biennale programming.
Key Responsibilities & Duties
- Lead and manage the special event, BIKEnnale, a community event centered around cycling and public art.
- Design and plan for cycling routes, activities along the routes, registration infrastructure, and all other components of the main event.
- Coordinate with community partners, internal team, and relevant authorities to ensure the successful execution of the event.
- Develop a comprehensive marketing plan with the internal team, vendors, contractors, and execute any physical marketing activities.
- Develop event sponsors and community partners alongside our Partnerships & Community Outreach Coordinator.
- Ensure compliance with all insurance, legal, and health & safety obligations.
- Hire, train, and oversee all volunteers required before, during, or after the event.
- Coordinate, purchase, and prepare necessary resources and supplies for the event.
- Maintain and communicate appropriate reports and records for the event, including budget/actual profit & loss statement, participant forms, etc. as required.
Skills, Qualifications, and Experience
- Minimum five years of experience in the events industry, cycling-related event management experience is a must.
- Self-motivated and goal-oriented individual with a strong work ethic.
- Problem-solver with the ability to work under pressure and adaptively perform under unforeseen and changing circumstances.
- Excellent interpersonal skills with a history of well-established and sustainable relationship building and rapport.
- Valid BC driver’s license is required.
To apply, please submit the following materials
- A cover letter that includes your availability, how your specific job experiences qualify you for this position, and why this position with the Vancouver Biennale interests you; please include a summary of at least one previous cycling event you have managed
- Your CV
- Names and contact details of at least three references
Please state “Special Project Manager-BIKEnnale” in the subject line of your email and send all materials to email@example.com. The Vancouver Biennale thanks all applicants in advance. Only those candidates selected for an interview will be contacted. No phone calls, please. Questions may be forwarded to the email address listed above.
To Volunteer, please go to our VOLUNTEER PAGE.